An invitation is the first thing someone sees about your party so you want it to convey the message that the party will be fun while you cover all the information parents will need to know about the day. There are a number of vital points that need to be covered in all invitations.
Whose party it is
A basic detail, but I have received invites that were missing who the birthday child was. With 3 kids bringing party invites home it helps to know which child you’re celebrating. Another detail that can be added here is the age of the birthday child. While it’s not necessary as you can assume the age is similar to that of your child, it’s not always the case. Occasionally all of my children will be invited to a party and it’s good to know what age to buy for.
Date and time
Both are essential for your guests to know so that they can come. Make them prominent and clear when putting them on so that it’s easy for the guests to see and remember.
When putting the location on make sure to include a full address with a suburb. There are so many streets with the same name it can be confusing. It’s also a good idea to provide directions or a link to a map if the location is new or distance from your local area. If the location is hard to get to it can be confusing for guests who have never been, are new to the area or if they speak a different language as their primary language.
RSVP contact name and number/email
If you want to know how many kids are coming to the party its a good idea to give them someone to tell and a way to do that. Mobile numbers are the most common as people can text or call easily. Email addresses are another easy way but I’ve found that if you provide an email its best to also provide a number. If someone doesn’t already have your email address in their system it can slip their mind to sit down and send the RSVP.
The invitees’ name
Making sure you have who the invite is going to will make your life easier. Even if its just a small name on the back in a corner, having the invitees name on there will save your sanity when you try and remember who got invites and who still needs them.
There are other pieces of information that can be included at your discretion and can help parents of guests and yourself plan the party.
A date for numbers is important if you are booking and paying for something based on numbers. Be aware that not everyone is punctual or even remembers to RSVP so decide how you want to deal with late or non resonders.
Extended invitation or parents or siblings
Some parties such as the BYO Bike party are easy to accommodate extra guests so putting a note on the bottom of the invite saying families are welcome to stay is a nice touch, asking them to RSVP with all the people staying helps you plan.
If its a small location you might want to say that due to size limitations only the invitee can stay and that parents can pick them up at the end of the party. Suggesting a close by coffee shop they can wait at would be a nice touch.
I find that most RSVPs these days come with the question “Is there something particular your child would like as a present?” It can feel presumptuous to tell someone what to buy your child but it can be very helpful for the asking parent. One way to avoid this question is to put a small mention of things that your child like son the invitation or suggest gift cards. Putting ‘no gift necessary’ isn’t always effective even if you don’t want gifts. People will feel obligated or want to get something for the birthday child so making simple suggestions can be appreciated.
The invite should be eye catching and easy to read. When picking or designing the invitation look for ones that match your theme or are a good fit for your child. Over crowded invitations with photos, lots of colours, fancy writing and extra pictures make finding the relevant information hard, and harder to remember. Having a clean, easy to read invitation makes the information stick in a busy parents memory meaning that RSVP has a greater chance of coming through and that everyone attends the party.
Choosing a size for the invitation is also important. Small ones under 4″x 6″ (standard photo size) can be misplaced or hidden more easily than ones that are bigger than 4″ x 6″. On the flip side a invitation that is too large may get put out of the way and forgotten. 4″ x 6″ and 5″x 7″ are the most common invite sizes.
All of the above are considerations to take in when writing your invitation if you are writing them yourself or if you are getting someone to design it for you.